Sponsorship & Exhibits: General Rules and Regulations

Application to Participate
Application to participate as an exhibitor will be considered only if submitted on the appropriate forms (sponsor or exhibitor application and contract), duly completed, signed and accompanied by the necessary payment. Applicants will be informed by email of the acceptance or refusal of their application.

Inclusions
All exhibit spaces are entitled to the following benefits:

  • Each exhibiting organization will be listed in the Congress Exhibit Directory with a description of the company product(s) and/or service(s). This booklet will be distributed to each participant at the Congress via the WebApp.
  • Access to the post-congress delegate list including full name, company/organization, city, province, country and email
  • Access to Congress coffee breaks
  • Opportunity to purchase a Hospitality Suite

Payment Methods and Terms of Payment
Payment for exhibit space must be made by check, credit card or wire transfer in one full amount.

All payments must be received by the stated deadlines and in all cases before the start of the Congress. Should the Sponsor / Exhibitor fail to complete payment prior to the commencement of the Congress, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees.

Any Exhibitors with a pending amount due to the venue will not be allowed access to the fairgrounds until said debt has been settled.

Booth Cancellation
The deadline to cancel booth space with a 50% penalty is March 2, 2020. After this date there will be no refunds for booth space cancellations, no exceptions will be made.

Obligations and Rights of the Organizer
The Organizer undertakes to allocate exhibition space as much as possible on the basis of the preference expressed by applicants. Application will be considered by order of receipt of application forms including payment, as well as the sponsorship level of the exhibitor. The Organizer reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors. The Organizer reserves the right to offer to a different company any stand or space that has not been occupied by the eve of the opening of the exhibitions, with no obligation to provide compensation to the defaulting exhibitor.

In the event of the cancellation of the congress for whatever reason, this Agreement shall be null and void. TTS shall forthwith return to the Exhibitor the monies already paid to the Organizer for the event.

Obligations and Rights of the Exhibitor/ Sponsor
Registration implies full acceptance of the Terms and Conditions. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Congress without compensation or refund of sums already paid, and without prejudice to the Exhibitor/ Sponsor.

By submitting an application to participate, the Exhibitor makes a final and irrevocable commitment to occupy the space allocated and to maintain his/her installation until the date and time fixed for closure of the exhibition. The Exhibitor may only present on his/her stand or space, the materials, products or services described in the application to participate. No advertising on behalf of companies not exhibiting is permitted in any form whatsoever. Transfer or subletting of all or part of the allocated spaces is prohibited.

Usage of Logos and Artwork
The 28th International Congress of The Transplantation Society Organizing Committee grants the Exhibitor a limited license to use the event’s artwork (available upon request) for the purpose of promoting the event and linking to the event site. The Exhibitor grants the Organizer a limited license to use the Exhibitor’s logo in event promotional material.

Transfer of Company Information to Third Parties
The exhibitor information you are providing to us as Organizers will be provided to COEX so that they can contact you and ensure a smooth process for hiring exhibitor services.

Force Majeure
If the event is abandoned, cancelled or suspended in whole or in part by reason of national emergency, fire, war, labour dispute, strike, lock-out, civil disturbance, inevitable accident, the non-availability of the event premises or any other cause not within the control of the Organizers, the Organizer may at their entire discretion repay the delegate fee or Service Charge.

Amendment to Rules
Any matters not specifically covered by the preceding rules shall be subject solely to the decision of the organizer. These rules may be amended at any time by the organiser and all amendments so made shall be equally binding on exhibitors with the foregoing rules and regulations.

Transfer and Assignment
The rights of either party under this Agreement shall not be transferable or assignable either in whole or in part.

Confidentiality
It is understood that all confidential information disclosed by either party to the other party is proprietary to the disclosing party and either party will treat the information received from the other party as it would treat its own proprietary information and will not divulge such information to third parties or use this information for any other purpose.

Governing Law and Jurisdiction
This agreement shall be governed by, interpreted and construed in accordance with the substantive laws of the State of Delaware, USA.