Congress Attendance Justification Toolkit

Students and Young Investigators

The Transplantation Society recognizes it is not an easy task to secure funding for an international congress. The tools provided here may assist you in getting approval to attend the 28th International Congress of The Transplantation Society (TTS 2020).

1. Employer Approval Tips

Experts agree that the top benefit of attending an event is the networking value. Considered the most important benefit of attending a conference, it may be the toughest to quantify. How can you propose trying to obtain funding to your supervisor, are there solutions you are not aware of?

  1. When approaching your supervisor and focus specifically on the knowledge and experience you will bring back to your organization.
  2. Here are some tips to guide you in your request for approval to attend TTS 2020:
    • Your organization is investing in you; provide details about what you will bring back from the event. Consider giving a short presentation to your department on recent advances you learned at the Congress.
    • What sessions will you attend and how will they have an immediate impact on your work?
    • What vendors will you visit on the exhibition floor and how will this help your organization?
    • Which experts will you have access to, and what knowledge would you bring back to share with your organization?
    • Were you invited to present an abstract, chair a talk or enjoy other responsibilities? Don’t forget to share these details with your seniors.
    • Take advantage of the Early Bird Deadline by July 10, 2020.

2. Expenses Worksheet

Use the worksheet below to develop a cost estimate for attending TTS 2020. Refer to the Registration and Accomodation pages for more information.

3. Benefits Worksheet for students

Use the worksheet below to develop a justification for attending TTS 2020 as a student, including ideas for networking oppunities, institution exposure, learning about new technologies, and more.

4. Letter to Manager/Supervisor

Use the example letter below as a guide to request to attend TTS 2020.

5. Congress Follow-up Report

Use the example below as a guide to writing a post-Congress report of TTS 2020, providing feedback to your institution on process improvements, networking takeaways, action items, etc.